Administrative Assistant

Iris Dynamics Ltd.

August 07, 2014

Original postings on the Viatec site are removed after the position is closed, but the posting will be archived here. The original posting was at
http://www.viatec.ca/job-board/12017

Job Category: 
Administrative
Job Specialization: 
Other
Job
Job Summary: 

The Administrative Assistant is responsible for providing a high level of administrative support to the CEO, Board of Directors, Executive Team, and others as needed.  The Administrative Assistant will handle a wide range of administrative and executive support related tasks and will interact with external clients and staff at all levels.  This position will also require some front desk and telephone reception duties. This is a full time position.
 
Responsibilities:     

  • Coordinate schedules, appointments, and travel arrangements
  • Prepare or edit memos, reports, presentations and reviews for the CEO and other Executives
  • Track key commitments, maintain calendar, ensure notification of upcoming deadlines and assist with meeting preparations
  • Handle highly complex, sensitive and confidential information, materials and communication with discretion
  • Prepare and reconcile expense reports, credit card statements and reimbursements
  • Prepare/review basic contract documents and maintain corporate contract records
  • Organize and maintain files, correspondence and other records
  • Other administrative support as required

Academic/Educational Requirements:

  • Post-secondary education in Business or Office Administration is an asset

Required Skills/Experience:

  • 3+ years related experience
  • Demonstrate a high level of integrity, accountability and respect
  • Self-initiative with a “can do” attitude
  • A well-defined sense of diplomacy, including sound judgment and the ability to maintain a high level of confidentiality
  • Advanced verbal and written communication skills
  • Excellent organizational skills combined with the ability to prioritize and track work and project timelines
  • Strong proficiency in Word, Excel, PowerPoint
How To Apply: 

Please submit resume and cover letter to info@irisdynamics.com