Purchasing Assistant

FTS Forest Technology Systems Ltd.

October 02, 2014

Original postings on the Viatec site are removed after the position is closed, but the posting will be archived here. The original posting was at

Job Category: 
Job Specialization: 
Company Overview: 

FTS is a world leader in the design, manufacture and service of rugged, easy to use, environmental monitoring systems that help monitor the world’s remote natural environments.  FTS is a profitable, growing, privately-held Victoria-based company with a proven 30-year track record of excellence in our industry.  Our best sales tools are the unblemished customer references of our thousands of deployed monitoring stations. Please visit our website at www.ftsenvironmental.com for a complete overview of our company.

Job Summary: 

We have an exciting opportunity for someone with exceptional organizational skills to join our team as a Purchasing Assistant.  The right candidate is dedicated to Best Purchasing Practices, able to successfully balance a multitude of tasks, maintain controlled electronic records, and offer excellent customer service to a variety of departments.

This position, reporting to the Supply Chain Manager, requires strong interpersonal skills, consistent attention to detail, and a dedication to working with a multi-disciplined team of professionals.

If you enjoy a fast-paced environment, the challenge of meeting deadlines, and are well versed in the demands of supply chain requirements, we would be very interested in hearing from you!

Key Responsibilities

  • Manage inventory stock levels through ordering Production and Service consumables, expediting and tracking goods, to facilitate timely and cost effective operations.
  • Develop and maintain relationships with vendors; solicit quotes as required to meet the needs of company operations.
  • Maintain computer-based records in an ERP system, and investigate discrepancies.
  • Provide accurate customs documentation and commercial invoices to facilitate the efficient shipping of incoming and outgoing products and parts orders.
  • Act as backup to the Logistics Coordinator, and all members of the Supply Chain Group, as required.
  • Provide purchasing services to other departments when required (Admin, IT, R & D, Sales, etc.)
  • Resolve Non-Conformance Reports (NCR) and invoice discrepancies in a timely manner.
  • Participate in monthly and annual inventory counts and reporting.

Required Qualifications and Experience

  • Minimum three years related purchasing experience.
  • Prior experience with a wide range of suppliers.
  • Experience with developing and maintaining accurate records in ERP systems, ideally EPICOR.
  • Proficient in the use of MS Office Suite (particularly Excel, Outlook).
  • Exceptional ability to plan, multi-task and prioritize work to meet time-sensitive deadlines.
  • Capacity to work independently, using initiative to resolve issues, in a fast-paced environment.
  • Excellent ability to communicate effectively, both verbal and written.

Preferred Qualifications

  • APICS/PMAC coursework, or purchasing designation, is a definite asset; some financial assistance may be available to support professional development costs for the right candidate.
  • Experience preparing outbound customs documentation preferred.
  • Knowledge of HS (Harmonized Tariff) coding required for customs documentation would be ideal.
  • Experience working within a manufacturing company would be ideal.
  • Experience working with metalwork and/or electronic suppliers preferred.
  • Experience working in an ISO registered manufacturing environment would be an asset.
How To Apply: 

Qualified applicants are encouraged to apply in confidence with a covering letter and resume that clearly demonstrates your education and experience related to this position, as well as your salary expectations by Tuesday, October 14, 2014.

We thank all applicants who apply; however only those selected for consideration will be contacted.