ART GALLERY OF GREATER VICTORIA
SUMMARY AND BACKGROUND
The Art Gallery of Greater Victoria (AGGV) is currently accepting proposals for annual support for IT Services.
Incorporated in 1947 and a registered charitable organization, the AGGV is the region’s major public art gallery with the largest collection of visual arts in public trust in British Columbia, with over 18,000 works stored onsite. AGGV has over 100,000 visitors to gallery events and outreach programs each year.
This Request for Proposal represents the requirements for an open and competitive process. Proposals will be accepted until 5:00 pm PST January 30, 2015. Any proposals received after this date and time will not be accepted. All proposals must be signed.
If the individual or organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted.
All costs must be itemized to include an explanation of all fees and costs.
Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP.
SERVICE REQUIREMENTS AND SCOPE
The IT services required and conditions are as follows:
Provide IT services including, but not limited to :
For security and safety reasons in accordance with AGGV policy, the IT support person will sign in and sign out whenever performing IT services onsite. The sign in/out sheet is at the reception desk.
REQUEST FOR PROPOSAL TIMELINE
All proposals in response to this RFP are due no later than 5pm PST January 30, 2015.
Evaluation of proposals will be conducted from February 2, 2015 to February 13, 2015. If additional information or discussions are needed with any bidders during this two week window, the bidder(s) will be notified.
The selection decision for the winning bidder will be made no later than February 20, 2015.
Upon notification, the contract negotiation with the winning bidder will begin immediately. Contract negotiations will be completed by February 27, 2015.
Notifications to bidders who were not selected will be completed by February 27, 2015.
All proposals must include proposed costs to complete the tasks described under Service Requirements and Scope.
For further information please contact Stephen Topfer, Manager of Collections and Exhibits firstname.lastname@example.org.
Applications accepted by email to Stephen Topfer, Manager of Collections and Exhibits - email@example.com