Coordinator, Administration and Finance

BCcampus

May 11, 2015

Original postings on the Viatec site are removed after the position is closed, but the posting will be archived here. The original posting was at
http://www.viatec.ca/job-board/13796

Job Category: 
Administrative
Job Specialization: 
Other
Job
Job Summary: 

BCcampus is seeking an energetic, detail oriented, and creative problem solver to join our team. As the Coordinator, Administration and Finance you will: 

  • Manage processes for contracts, invoices, purchase orders, offers of employment, secondment agreements and other business documents
  • Develop and maintain a well-organized information and filing system that permits rapid retrieval of correspondence, organizational records, financial data and documentation related to operational processes
  • Act as the primary liaison with the Finance, Procurement Services and Human Resources departments with our administrative host organization (Simon Fraser University)
  • Act as liaison between administrative and maintenance staff at both BCcampus locations, and landlords, for matters related to management of lease documents, maintenance requirements and leasehold improvements 
  • Organize meetings involving multiple senior executives from post-secondary institutions and BCcampus senior staff, including the secretariat function for governance bodies of BCcampus
  • Complete special organizational and research projects as directed
  • Continually expand and update your professional knowledge in order to foster 
  • innovation and improve productivity
  • Be a proactive in fostering a positive working culture 

Qualifications and Skills

Minimum for This Position

  • Bachelor’s degree or an equivalent combination of education and experience
  • Minimum of five years relevant experience working with an executive office team
  • Extremely detail-oriented
  • Proven ability to effectively prioritize workflow
  • Superior skills with MS Excel, Word, as well as financial applications such as QuickBooks
  • Technically proficient in the use of communication tools such as Skype
  • Excellent interpersonal, written and oral communication skills
  • Experience preparing agendas, minutes, letters and memos in an error-free manner
  • Ability to exercise good judgement, show initiative and be proactive
  • High standards of ethics and ability to handle sensitive information in a confidential manner 

Desirable (Considered an Asset)

  • Experience with post secondary institutions
  • Experience with government 
  • Ability to be flexible in terms of work hours, as required
  • Ability to work both independently and as a team member
  • Ability to facilitate the work of others
How To Apply: 

This position will be based in our Victoria office. For more information about BCcampus, 

see http://bccampus.ca.

This posting closes May 25th. 

Applications, including cover letter and CV should be submitted to hr@bccampus.ca

Questions may also be directed to this email address. Only those selected for an interview will be contacted. Many thanks for your interest in BCcampus.