Office Manager

STR SpeechTech

July 31, 2015

Original postings on the Viatec site are removed after the position is closed, but the posting will be archived here. The original posting was at
http://www.viatec.ca/job-board/14117

Job Category: 
Management and Operations
Job Specialization: 
Other
Job
Company Overview: 

STR-SpeechTech (STR) Ltd. is an advanced technology company that has built its international reputation by designing and delivering practical, professional products for speech technology applications. We develop software systems for digital processing of audio signals, and high-quality text-to-speech products that are primarily used in the aviation industry.

Located in Victoria, BC, Canada, STR has been dedicated to meeting our customers’ needs for high quality speech and signal processing products for more than 25 years.

Job Summary: 

Office Manager

Company:  STR-SpeechTech Ltd.

Job Category: (Administrative)

Do you love to keep busy and perform a wide variety of tasks? STR is looking for an Office Manager to join our dynamic team. This is a salaried full-time position.

The successful candidate will be responsible for managing the front office, ensuring that staff have what they need to do their jobs, and maintaining the company financial records.

Roles and Responsibilities:

As Office Manager, you will be responsible to perform or supervise the performance of the following specific tasks:

  • Manage company assets, investments, inventory, and supplies on hand.
  • Purchase and receive supplies and equipment, as required, for in-house use and for resale to customers.
  • Job costing – allocate employee time and various expenses to appropriate cost centers (projects).
  • Payroll and management of employee benefits.
  • Ship software and systems to our International customers.
  • Prepare invoices and statements of account for customers.
  • Prepare correspondence as well as a variety of reports and summaries in Word and Excel.
  • Pay bills as they become due.
  • Post in Simply Accounting ledgers (A/R, A/P, Payroll, General), and manage Customer, Vendor, and Employee accounts in the books.
  • Prepare financial records, including comparative financial statements.
  • Monthly bank reconciliation and cash flow projections.
  • Manage administrative needs at a corporate level.
  • Other projects and assignments as your skills and abilities warrant.

Education and Experience:

Knowledge of accounting/bookkeeping principles and practices is required. Must have completed a course in accounting or bookkeeping from a recognized institution, or have significant related work experience.

Experience with Simply Accounting and Microsoft Office (Word and Excel) is required.

Previous experience with International shipping (FedEx, freight forwarding) is an asset.

Skills:

  • Enjoy the challenge of managing and prioritizing a wide variety of tasks.
  • Excellent computer skills; proficient using Simply Accounting and Microsoft Office.
  • Strong problem-solving skills.
  • Ability to shift focus quickly.
  • Strong interpersonal skills; excellent written and verbal communication ability.
  • Ability to thrive when working independently and as part of a collaborative team environment.
  • A commitment to personal excellence; self-motivated and resourceful.
  • High level of integrity with ability to handle confidential and sensitive data.
How To Apply: 

Send your resume and cover letter in confidence to jobs@speechtech.com. Please include your name and “Office Manager” in the subject line.